An intra group joint controller agreement refers to a legal agreement between two or more companies within the same group that share responsibility for the processing of personal data.
Under the General Data Protection Regulation (GDPR), companies are required to demonstrate accountability in the processing of personal data. This includes having a clear understanding of how data is collected, processed, and stored, and who is responsible for each step of the process.
In instances where two or more companies within the same group share responsibilities for the processing of personal data, an intra group joint controller agreement must be put in place. This agreement outlines the respective responsibilities of each company and ensures that they are all held accountable for complying with GDPR regulations.
The key elements of an intra group joint controller agreement include:
1. Defining the purpose of data processing: Companies must clearly define the purpose for which personal data is being processed. This includes outlining the specific types of data being collected, the methods used to collect it, and how it will be used.
2. Identifying joint controllers: The agreement must identify all companies within the group that share responsibility for the processing of personal data. Each company must be accountable for their respective responsibilities and comply with GDPR regulations.
3. Establishing data protection roles and responsibilities: Each company must define their specific roles and responsibilities in relation to the processing of personal data. This includes identifying who is responsible for data collection, storage, and processing, and who is responsible for ensuring compliance with GDPR regulations.
4. Ensuring data security: The agreement must include provisions for data security, such as encryption, firewalls, and other measures to protect personal data from unauthorized access or theft.
5. Outlining data subject rights: The agreement must also outline the rights of data subjects, including their rights to access, modify, and delete their personal data.
Overall, an intra group joint controller agreement is an essential component of GDPR compliance for companies within the same group that share responsibilities for data processing. It ensures that all companies are held accountable for compliance with GDPR regulations and helps to protect the privacy rights of data subjects.